General information

Access to the conference rooms and social events
All participants will receive a badge during the registration at the conference. The badge must be worn all times and is your entrance ticket to the session rooms and social events organized outside the conference venues.

Accommodation
You are advised to reserve your rooms well in advance as bookings received after May 8, 2020 cannot be guaranteed. Please go to the hotel booking site for more information and booking instructions.

Accompanying Persons
Registered accompanying persons can participate at the social events only, welcome reception on Thursday evening, optional city tours (extra costs € 10),  and the Conference dinner on Saturday evening. Registration of accompanying persons can be done through the registration site.

Authors of submitted papers
Early february, all authors are informed by e-mail of the status of their paper. Please contact eale-sbe@maastrichtuniversity.nl in case you did not receive this information message. Please note that paper submitters have to be registered before March 15, 2020 otherwise their paper will NOT be included in the sessions program.

In addition to our rule about one submission per person, there is a rule about one presentation per person. This includes posters and is strictly enforced. So if you had a paper accepted but plan to have a co-author present it, make sure your co-author is not already presenting a paper for this will not be allowed. This includes posters.

Cancellation policy conference registration
Cancellation of registration before May 25, 2020: 50% refund of registration fee. Cancellation of registration on or after May 25, 2020:  0% refund of registration fee.

Coffee Breaks/Lunches
Coffee breaks and Lunches are served  at the Titanic Chaussee hotel.

Conference app instead of programme book
Please note that the complete program will be available at the EALE conference app. We will not have any printed program books available. We will however, make a  PDF of the program available shortly before the start of the conference.   If you prefer a printed version, you can download/print the programme book from the EALE website.

Correspondence
All correspondence concerning registration, payment, cancellation, charges, etc. should be sent to: EALE secretariat eale-sbe@maastrichtuniversity.nl  Phone: + 31 433883647 or +31 614324582

Disclaimer
The conference organisers are not liable for damages and/or losses of any kind which may be incurred by the conference delegates or by any other individuals accompanying them, both during the official activities as well as going to/from the conference. Delegates are responsible for their own safety and belongings.

Force Majeure
The conference organisers are not liable for any claims for damages and/or losses if the entire conference has to be cancelled due to a force majeure incident.

General Data Protection Regulation and twitter
Tweets will be posted by  EALE and by participants (#LABECON2020). These tweets may mention persons and/- or publish pictures. In case you have strong objections against being mentioned or published, then please inform us immediately at eale-sbe@maastrichtuniversity.nl

Important numbers
The emergency numbers in Germany are 110 (Police) and 112 (Any emergency, Fire Brigade & Ambulance). You can dial free of charge from any public call box. Note that you can’t call 112 with a phone without SIM card. Through the 112 number, you can call for an ambulance (Krankenwagen).

Insurance
The registration fee does not cover insurance for the delegates. The conference organisers recommend that delegates take out insurance in their home country to cover pre-journey cancellation for personal reasons and necessary insurance to cover accidents, medical expenses and loss of personal belongings during the visit.

Internet access
Titanic Chaussee hotel: WLAN
INNSIDE Berlin Mitte: Wifi
German Leibnitz Association: WLAN

Germany power adapters
In Germany the power plugs and sockets are of type F. The standard voltage is 230 V and the standard frequency is 50 Hz

Membership EALE, SOLE, AASLE
In order to attend the EALE SOLE AASLE World conference, it is compulsory for participants (not for accompanying persons)  to become a member of either one of the societies for 2020.
EALE membership
SOLE membership
AASLE membership

Official Language
The language of the conference is English.

Registration and Information Point
Opening hours are:

  • Thursday June 25,  11.00 – 20.00
  • Friday June 26,  08.30 – 19.00
  • Saturday June 27, 08.30 – 18.00


Smoking policy

Germany  has a non-smoking policy, i.e. smoking is prohibited in public buildings, public transport, taxis, buses and trains. Smoking is also prohibited in our conference venues.

Social Events

  • Thursday June 25 : Welcome reception
  • Friday June 26: City tour, 2 options (extra costs € 10)
  • Saturday June 27: Conference dinner

Time zone
Germany is in the Central European Time zone.

VISA applications
All EU citizens as well as citizens from the EFTA and the countries with special agreements on visa-free movement with Germany do not require a visa for tourist purposes. To find out if a person needs a visa to enter Germany, we recommend consulting https://www.germany-visa.org/